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Product Information

Resolutions

• Draft common resolutions quickly and easily with templates.
• Correct Spelling on-the-fly with the built in spell checker.
• Departments can draft, approve and submit their own resolutions.
• Resolutions go through an approval process and have an audit log
• Group resolutions under projects for better organization.
• Optional financial impact, document linking, and recipient tracking.
• MS word integration for easier editing.

Agendas

• Create agenda from approved resolutions with one click.
• Auto number resolutions, or manually over-ride them.
• Drag and drop agenda items to re-sort them.
• Print full and public (summary) agenda at the same time.
• Full agenda is formatted to easily record the votes, attendance, and more.
• Automatically available to your citizens via TownClerk.com

Minutes

• Import the agenda as your starting point.
• Color coded items and errors clearly identify what needs to be edited to complete the minutes.
• Simple interface makes managing the minutes a breeze.
• Transcribe the minutes for automatic time stamping.
• Switch between outline and chronological view to find things faster.
• Create an index by sponsor, date, number, and category.
• Search Minutes quickly and easily.
• Automatically available to your citizens via TownClerk.com Letters

Letters

• Automatic recipient tracking for letters of resolution, legal notices and more.
• Create custom letters and emails for recipients with one click.
• Email custom letters from within MinuteTraq.
• Outline view clearly shows every document each recipient to receive.
• Manually edit any document before they are printed or emailed.
• Generate hundreds of custom documents in minutes.
• Include sign off sheets for specific recipients.
• Record of every document each recipient receives with date and time stamp. TownClerk.com

TownClerk.com

• Integrated public access website were public data is instantly synchronized for citizens to search.
• Data is organized by agency (town) and board.
• Citizens have access to meeting dates, agendas, minutes, legal notices and more.

Other Features

• Public Hearings are automatically created from special resolutions.
• Input communications and optionally attach a scanned document.
• Import old data so it can be searched and indexed.
• Software will automatically update as new releases become available.