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Healthcare - HMO's Hospitals

With the increased regulations that the healthcare industry is undergoing, it is important that a proper record of internal board and committee meetings is kept. MinuteTraq can organize and track all your Policies, Reports, Departmental Reviews, Planning Reports and other discussion items from creation through the board meetings.

MinuteTraq can easily help you have more effective & efficient meetings by putting more information at your fingertips and giving other more time to review and prepare for the meetings. The agenda features of the software will instantly put together an agenda outline and packet of all your submitted documents along with attachments and backup documents. You can easily attach PowerPoint, Excel, Word, scanned images and any other file to your reports and policies as supporting documentation and those documents can be included and cross-referenced in the agenda.

While the discussions and decisions can easily be recorded in the minutes for the meeting they are also linked to the policies and reports so a complete history can easily be found by later by anyone with access. Besides properly recording the minutes for the meeting, MinuteTraq will allow you to schedule action items and follow up tasks and assign them to users managers can delegate and make sure the decisions that are made in the board meetings go into effect.

With healthcare meetings there are often many form-letters that need to be mailed after a meeting. MinuteTraq will allow you to easily and quickly select recipients from an address book and pick a form letter template that they should be sent after the meeting. These letters can be sent out in batches after the meeting with our Letter Factory.

With our new MediaTraq™ solution, your meetings can be digitally be recorded (audio or video) and linked to the documents discussed. Later on if someone were to open a Policy, Report or Review document they could immediately watch or listen to the segments where the document was being discussed.